Time Zone Converter
Schedule virtual meetings across different time zones with ease
Participant 1
Participant 2
Find overlapping hours: Try to schedule when most participants are available (typically 9AM-5PM in their time zones).
Consider working hours: Avoid very early or late times that might be outside normal working hours.
Account for DST: Remember that some time zones observe Daylight Saving Time changes.
Send calendar invites: Always include time zone information in meeting invitations.
Planning meetings across time zones? This guide explains how to use time zone converters to effortlessly schedule virtual meetings with remote teams, international clients, or global event attendees.
How to Schedule a Meeting Across Time Zones
Step 1: Identify Attendees’ Locations
Example:
New York (EST/EDT)
London (GMT/BST)
Singapore (SGT, UTC+8)
Step 2: Find Overlapping Working Hours
Best practice: Aim for 9 AM–5 PM in at least one person’s zone.
Avoid:
Too early (before 8 AM)
Too late (after 9 PM)
Step 3: Use a Converter to Compare
Example:
"Find a time when New York (9 AM–5 PM), London (2 PM–10 PM), and Singapore (9 PM–5 AM) overlap."
Solution: 9 AM EST (2 PM GMT, 10 PM SGT) works for NY & London (but late for Singapore).
Step 4: Share the Time Clearly
Include:
UTC/GMT reference (e.g., "14:00 UTC")
Local times for all attendees (e.g., "9 AM New York | 2 PM London | 10 PM Singapore")
Pro Tips for Global Meetings
✅ Use 24-hour format to avoid AM/PM confusion.
✅ Double-check daylight saving time (DST) changes (e.g., US/Europe adjust clocks differently).
✅ Record meetings for those who can’t attend live.
✅ Rotate meeting times to share inconvenience across teams.
Example: Finding the Best Meeting Time
| Location | Time Zone | Working Hours (Local) | Overlap with Others |
|---|---|---|---|
| San Francisco | PST | 9 AM–5 PM | ✅ 9 AM–12 PM (with NY) |
| New York | EST | 9 AM–5 PM | ✅ 9 AM–12 PM (SF), 2 PM–5 PM (London) |
| London | GMT | 9 AM–5 PM | ✅ 2 PM–5 PM (NY) |
| Tokyo | JST | 9 AM–5 PM | ❌ (No overlap with US/EU) |
Best Option:
9 AM PST / 12 PM EST / 5 PM GMT → Works for SF, NY, and London.
(Tokyo team would need a separate meeting or recording.)
Daylight Saving Time (DST) Pitfalls
When?
US/Canada: March–November
Europe: Last Sunday March–October
(Some regions, like Arizona/Singapore, don’t observe DST.)
Fix: Always verify current offsets (e.g., "ET" vs. "EST" vs. "EDT").
Best Practices for Invites
Use calendar tools (Google/Outlook) to auto-convert time zones.
Add a time zone note:
"Meeting at 14:00 UTC (9 AM New York | 3 PM Berlin | 10 PM Sydney)."Send reminders 1 hour before (tools like SavvyCal help).